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Budtender Guide
How to complete your daily inventory count
Select Your Store
Open the app and tap your store location from the grid.
Choose What to Count
Select whether you're counting Cannabis or Accessories.
Sign In with Your PIN
Select your name from the dropdown and enter your 4-digit PIN.
(Your TechPOS login code)
Start or Resume a Count
Tap "Start count" to begin a new count, or "Resume" to continue a saved draft. If another employee saved a draft, you can pick up where they left off.
Ready to count
Start a new cannabis count
Count Each Product
For each product, check the physical quantity against the system quantity shown. Tap Yes if it matches, or No if it doesn't.
Product A
Sativa · 3.5g · Sys: 5
Product B
Indica · 1g · Sys: 12
Product C
Hybrid · 7g · Sys: 8
Tips
- Yes = the physical count matches the system quantity
- No = the count doesn't match. Enter the actual number you counted
- Tap the Match or undo button to change your answer
- A small clock icon appears next to each row showing when it was counted
- Finish a whole category (e.g. all Beverages) and a fun celebration pops up — keep going!
Use Search & Sort
Use the search bar to quickly find a product by name, strain, or weight. Use the sort buttons (A-Z, Size, Size+A-Z) within each category to organize products.
Sync Mid-Count if Something Sold
If a product is sold while you're counting, tap the Sync button at the top of the page. This refreshes the system quantities for products you haven't answered yet — your already-counted rows are never touched.
Sync from TechPOS
Updates only un-answered rows
Tips
- Safe to tap any time — it never overwrites a row you've already answered
- Useful if a customer buys something during the count
Save Draft or Submit
You can save your progress at any time and come back later. When all items are counted, tap Submit to finalize. Another employee can also resume your saved draft.
540/688 answered
148 remaining
Tips
- Save draft saves your progress — you or another employee can resume later
- Submit finalizes the count for manager review
- The progress bar in the header updates live as you count
Manager Guide
How to review counts and manage your team
Sign In as Manager
Select your store, choose your name (with Manager role), and enter your PIN. You'll be taken to the Manager Dashboard.
Manager Dashboard Overview
Your dashboard shows key stats at a glance: counts this week, total variance, and who has or hasn't submitted today.
Count Inventory
Managers can also count inventory. Tap the "Count" button in the top-right of your dashboard to start or resume a count — the same way budtenders do.
Review Submitted Counts
Tap on a submitted count to review it. You'll see the total items, mismatches, and variance. You can add review notes and mark it as reviewed.
#42 · Alex (Budtender)
688 items
Track Missed Days & Variance
Your dashboard shows which days were missed (no count submitted) in the last 7 days, and the top products with the most variance — helping you identify problem areas.
Missed Days
Top Variance Products